Job Description  |
Job Title: Finance Associate – Concur Travel Coordinator & Accounts Payable |
Responsible for: Leading and managing the Concur Travel Coordination function as well as owning the portfolio of Accounts Payable activities. Responsible for the timely, accurate processing of travel expenses and AP invoices, ensuring compliance with company policies and maintaining smooth operational flow. |
Responsible to: Mandar Mangrulkar |
Key Tasks and Responsibilities:
Travel Coordination (Concur)
- Take ownership of the Concur Travel Coordinator role to ensure timely and accurate processing of employee travel expenses.
- Approve expense claims in accordance with the Travel Policy.
- Manage and update employee travel information as required.
- Follow up on unsubmitted expenses and provide weekly reports to ensure expenses are closed within expected timeframes.
- Train employees on the Concur and Egencia systems.
- Keep government mileage allowances updated quarterly/yearly.
- Run monthly reports to support month-end financial close.
- Ensure compliance with travel policies and resolve any travel-related discrepancies.
Accounts Payable (AP)
- Take ownership of AP operations for a portfolio of vendor accounts.
- Process AP invoices using NetSuite, ensuring accurate posting of business transactions.
- Verify financial data, clarify questionable invoice items, and match system entries to invoices.
- Review invoices and requisitions for payment approvals.
- Manage aged invoices and follow up with approvers to ensure timely clearance.
- Work with daily non-payable reports to resolve invoice queries promptly.
- Support audit requirements and internal controls related to AP.
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Key Skills and Competences: - Accuracy and attention to detail
- Prioritisation and organisational abilities
- Investigative problem-solving abilities
- Outstanding customer service. Both external and internal customers
- Financial awareness
- IS system knowledge – Google Mail, Excel, and Word
- Methodical approach
- Time management – ability to multitask and prioritise. Team player
- Good communication. Ability to communicate confidently and professionally across all levels with internal and external clients
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Health and Safety - Recognise the importance of good health and safety practice.
- Ensure that working conditions and the use of resources satisfy current legislation, approved codes of practice, and organisational requirements.
- Ensure accidents and near misses are reported.
- Ensure that potential or actual breaches of requirements are identified, properly reported, and appropriate action is taken.
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General - Ensure specified deadlines for work and/or reporting are met
- Be accountable for the area of business you manage
- Maintain records as required
- Ensure any special instructions are noted and carried out
- Enforce good housekeeping
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